BARCODE X GUIDE
How to scan barcodes to Excel
In Barcode X, scan items into a named batch file, review quantities and notes, then use the Excel export option with Premium. The result is an Excel file, not a live connection that types into an open spreadsheet.
Based on Barcode X Android workflows. iOS controls may differ. Premium requirements are noted where relevant.
Prepare your batch before scanning
Create a named batch for a shelf, delivery, or stock check. Choose Auto-count when repeat scans should increase a quantity, or keep duplicates separately when each scan needs its own record. A consistent mode makes the exported rows easier to interpret.
Before collecting items, compare the four duplicate-handling modes so your spreadsheet has the rows and quantities you expect.
- Create a named batch and select duplicate handling.
- Scan the labels and review the recorded values.
- Adjust quantities and add up to three notes per record.
- Open the Excel export preview and export the file with Premium.
What the Excel file contains
The export includes a row number, scan content, code type, quantity, Note 1, Note 2, Note 3, and last scan time. For example, a note can record a shelf or a stock-check comment. These notes are supplied by you, not retrieved from a product database.
Review the file before using it
Check a few exported rows against their labels, especially codes with leading zeros or long numeric values. When moving data into another spreadsheet, treat barcode identifiers as text rather than amounts. Keep a separate copy of the exported file before clearing app data.
Excel export versus PDF export
Excel export is for scanned records and quantities. PDF export is for barcode and QR code creation history. Both are Premium features. Neither feature implies live Excel synchronization or an automatic cloud backup.